Current openings

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Executive Assistant to CEO & Chairman/Office Manager

Do you: Love working with numbers? Get called a stickler for attention to detail? Pride yourself on your ability to negotiate against the best? Remain concise, engaging and cool under pressure? Always deliver quality on time? And most importantly do you want the opportunity to be mentored for leadership?

If you answered Yes, absolutely Yes to the above questions, we might have the right position for you.

We are looking for an ambitious young professional to join IMAPAC as the Executive Assistant to the CEO and Chairman/Office Manager. Someone who can deliver multiple tasks on time with great attention to detail. Someone who picks up new processes quickly and ensures the ball is never dropped. Someone who can handle the negotiation of key contracts and is not afraid of early responsibility. Someone with the strategic insight, business acumen and ambition to grow into a future leader of the business!

Responsibilities:

You will be directly reporting to the CEO/Managing Director and Chairman of IMAPAC provide administrative and executive support in the following areas detailed below. After 6 months you will be assessed on your progress and entered into a leadership program and groomed towards the direction of the role of Finance & Operations Director or HR Director.

Office Operations Administration

You will work with the CEO & office admin team to assist the in key areas, such as:

  • Follow up on government grants and subsidy matters as and when required
  • Preparation and management of staff claims
  • Preparation and management of monthly payments to vendors and suppliers
  • Management of procurement and renewal of licenses for office softwares, equipments and office supplies
  • Liaise with the bank for incoming and outgoing transactions, account balance, etc.
  • Provide support for any other ad hoc duties and projects

Human Resource Administration

You will work directly with the CEO/MD and other Department Directors to assist the team in key areas, such as:

  • Management of recruitment of talent and liaising with team managers
  • Management of work passes, employment permit application, renewal and cancellation.
  • Assistance with conducting of preliminary interviews
  • Assistance with preparation of staff handbook, SOPs, Employee Manuals, etc.
  • Assistance with the preparation of employment contracts, new-hire pack, induction programs, certification of employment letter, etc.
  • Assistance in arranging and preparing for staff social activities
  • Preparation of monthly commission report and staff payroll
  • Assistance in preparation of employee income tax (IR8A and IR21) if required

Requirements:

Education and knowledge

  • Good Diploma or Degree holder in Human Resource / Business Administration with HR experience – preferred
  • Good knowledge of business and management principles
  • Good computer skills and knowledge of Microsoft office software
  • Good knowledge of basic accounting, data and administrative management practices and procedures
  • Good knowledge of basic clerical practices and procedures
  • Good knowledge of basic human resources management practices and procedures

Skills and abilities:

  • Have excellent negotiation skills
  • Must be goal and detail oriented
  • Have superb quantitative and number skills
  • Have strong competency in using Microsoft Office applications
  • Have good time and project management skills
  • Have excellent oral and written communication skills
  • Must be dependable and trustworthy
  • Must exercise good customer service skills to both internal and external employees or clients
  • Must be self-motivated, focused, and persistent
  • Must have excellent leadership, management and networking skills
  • Mandarin-speaking ability will be an advantage

Please apply directly to hr@imapac.com with your detailed resume and cover letter. Only shortlisted candidates will be notified.

Marketing Manager/Senior Marketing Executive

Are you highly analytical? Not easily overwhelmed? Concise, engaging and cool under pressure?Creative and flexible in coming up with solutions to problems? A total geek about customer and business science? Ambitious and eager to get to the next level? If your answer is Yes, absolutely to the above questions, we might have the right job for you:

Responsibilities

Management 

  • Manage and coach a small team of marketing executives
  • Join weekly leadership meetings with IMAPAC’s senior team
  • Contribute to the overall improvement of IMAPAC’s marketing process
  • Propose and implement new systems and process for the improvement of IMAPAC’s marketing department

Planning & Executing

  • Plan short and long term marketing plans to drive route objectives
  • Work on through the line strategies to push selected markets
  • Develop and execute approved marketing plans i.e. plan above and below the line media mix in the most cost effective manner
  • Develop creative ideas and copy for ad visuals/EDM, POS, etc.
  • Develop and manage web and social media content
  • Actively drive media campaigns promoting the conference to cross sell and up-sell

 Channel identification, targeting and evaluation

  • Research and segment prospective markets, identifying best communication streams and delivering communications messages though these streams
  • Research markets for trends, preferences, habits, etc to craft the right communication message and channels as every market differs
  • Leveraging web statistics to assist in targeting and refining marketing communications
  • Analyze and report on outcomes of activities/campaigns
  • Comb through post campaign reports (CRM, sales, etc) to refine media mix and communication messages for more effective campaigns moving forward
  • Ongoing review of best practice to find new and innovative ways to connect to market

Partner liaison.

  • Assist in the ongoing co-operative activities with identified tourism and other partners to create cost effective marketing activities
  • Negotiate and strategize on the coverage from media partners
  • Bring in ad hoc cash support for campaign/events
  • Assist in gaining co-operative marketing funds from these partners
  • Manage the Creative, Media and PR internal and external stakeholders
  • Support the Sales & Distribution department with communication materials

Other

  • Support, facilitate and conduct internal marketing training activities
  • Internal reporting to Managing Director and Project Director
  • Support Ad Hoc projects as required
  • Obsessive focus on new and cost effective, innovative marketing practices to stay one step ahead of the competition and drive sales
  • Manage and work successfully with junior marketing executives

Requirements

  • Good Degree holder (Marketing/Communications/Business Management preferred)
  • Min. 3 years in a marketing role with strong experience in managing junior staff
  • Excellent communication, persuasion and negotiation skills
  • Positive attitude, Cheerful and Confident personality (sociable, charismatic and engaging)
  • Strong drive for sales and marketing
  • Ability to manage multiple projects, both tactical and strategic in nature – achieving both time and budgetary deadlines.
  • Ability to handle stress, show resilience and adapt to changing market trends and quick to learn
  • Persistent and disciplined
  • Creative in problem-solving
  • Mandarin-speaking ability will be an advantage
  • Prior Conference Marketing experience highly preferred
  • Local Singaporean or Permanent Resident highly preferred

Please apply directly to hr@imapac.com with your detailed resume and cover letter. Only shortlisted candidates will be notified.

Internship Opportunity

Marketing and Operations Intern

You role will include but is not limited to:

  • Assisting Marketing Managers in creating and implementing various marketing campaigns, crafting social media strategies and working with media partners for various projects
  • Writing and editing marketing materials like brochures and EDMs
  • Assisting Marketing managers in creating, implementing and meeting marketing plans and timelines for various projects
  • Assisting Marketing Managers and Project Managers with project write-ups and descriptions
  • Track, measure and record performances of implemented marketing plans and strategies
  • Maintenance of statistical databases
  • Editing and managing website content periodically
  • Working on branding initiatives
  • Conducting Market Research / Analysis / Reporting
  • Assist Operations Manager in executing conference planning
  • Assist with executing and managing internal company events
  • Translation of documents, as and when necessary
  • Attend and play a critical role in the delivery of our world class conferences

What You Will Gain:

  • Visibility into the inner workings of a fast growing conference company
  • Communicating and building relationships with potential business partners, associations and vendors
  • Exposure to and Experience with various marketing and operation practices, plans and strategies
  • Opportunity to curate and publish relevant content for the company’s website
  • Receive valuable feedback on your working style and performance which would help improve and enhance your skills and attributes
  • Hands-on knowledge on various aspects of marketing and operations

Please apply directly to hr@imapac.com with your detailed resume and cover letter. Only shortlisted candidates with be notified.

Upcoming Events

5th Annual Biologics Manufacturing Asia 2018 30 January – 2 February 2018, Singapore

THE ONLY  biomanufacturing focused knowledge-sharing platform in the Asia-Pacific region! In 2018, 400+ biomanufacturing stakeholders from BIG Pharma, Biopharma, Contract Manufacturing Organisations, Academic & Research Institutes, Regulatory Authorities across Singapore, South Korea, Taiwan, Japan, Australia, India, Indonesia, Malaysia,  and China  will convene on the best manufacturing practices in order to have access to faster, cheaper and better biologic drugs!

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2nd Annual Biologistics World Asia 2018 30 January – 1 February 2018, Singapore

Biologistics World Asia is  THE  ONLY  event in the Asia-Pacific region that focuses on logistics and supply chain of biopharmaceuticals! The event will bring  150+  high-profile attendees together to discuss,  debate and brainstorm on the most pertinent issues affecting the biopharmaceutical logistics network.

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8th Annual Vaccine World Summit 2018 20 – 21 February 2018, Pune, India

The 8th Annual Vaccine World Summit 2018 is the most sought-after vaccine industrial gathering for emerging market manufacturers. Led by overwhelming demand from the industry, we are bringing the 8th annual back to Pune, India.

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4th Annual Biologics Manufacturing India 2018 20 – 21 February 2018, Pune, India

Focusing on topics ranging from biomanufacturing to global market expansion, the stage is set for gathering new partnerships, new ideas and new knowledge.

 

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Biologics World Nordic 2018 28 February – 1 March 2018, Copenhagen, Denmark

Biologics World Nordic will be the only focused biologic drugs and vaccines conference in the Nordic region. We will bring together the complete network of the Nordic biologics industry including region’s smaller Biopharmas, BIG Pharmas, International Biopharmas, CMOs, CROs, Technocrats & Solution Providers.
Partnership opportunitiesscientific innovationmanufacturing best practices are at the center stage waiting to be explored by potential global partners. If Nordic region is important to you, this is where you have to be!

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